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How We Use Your Data


Patient Information and Confidentiality

Your Medical Records

Everyone working for the NHS has a legal duty to keep information about you confidential.


We have a duty to

  • Maintain full and accurate records of the care we provide to you
  • Keep records about you confidential, secure and accurate
  • Provide information in a format that is accessible to you (i.e., in large type if you are partially sighted).


We will not share information that identifies you for any reason, unless:

  • you ask us to do so;
  • we ask and you give us specific permission;
  • we have to do this by law;
  • we have special permission for health or research purposes or
  • we have special permission because the interests of the public are thought to be of greater importance than your confidentiality

Privacy Notice

We take your privacy seriously and have a strict code of conduct when it comes to patient confidentiality.  New General Data Protection Regulations, which came in to force for Primary Care in May 2018, provide our patients with more control over who can access their records and what kind of information we hold in their medical notes.  You can view our Privacy Policy here, which provides further information about what information about you we record and share.

Lodge Surgery Data Privacy Notice.docx

Fair Processing Notice

  • Hospital attendances are obtained from the Health and Social Care Information Centre (HSCIC) and matched to our data to create a "risk profile" about you.  This is used to tailor appropriate services around your patient needs.
  • All information will be handled confidentially and kept secure.
  • You have a right to object; please let the Practice know in writing if you wish to opt out of sharing your data, but please be aware this will restrict some aspects of "Risk Stratification" and "scoring" a patient's risk of being admitted to hospital.  For more information see these links

Summary Care Record

A Summary Care Record is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

Having this information stored in one place makes it easier for healthcare staffto treat you in an emergency, or when your GP practice is closed.

For more information about the Summary Care Record visit the NHS Care Records Website Here

You may wish to opt out of having a Summary Care Record created and maintained for you and you should let us know if this is your choice.  In order to opt out from this service please download, complete and sign this form.  Please hand your completed form to Reception who will be able to help you accordingly.

Summary_Care_Record Opt Out.pdf

Patients in our area may have received some information in the post about which is a data extraction service commissioned by NHS England.  The data which is extracted will be used to help NHS England to improve services, promote health research and to provide evidence of trends and other statistical information.  All patients are advised to read the Better Information Means Better Care Leaflet which explains in detail how the information gathered will be used and what impact it will have on your right to confidentiality.

You can refuse consent for disclosure of your personal confidential data by completing the form below.  Please download and complete the PDF and ensure that it is handed in to our Reception team as soon as possible. 

NHS Care Data Opt Out.docx

Subject Access Requests

In accordance with the General Data Protection Regulation, patients (data subjects) have the right to access their data and any supplementary information held by The Lodge Surgery. ; this is commonly known as a Subject Access Request (SAR). 

In addition, you can make a request to be provided with copies of your health record. To do so, you must submit a  Subject Access Request (SAR) form; this can be submitted electronically and the SAR form is available below. Alternatively, a paper copy of the SAR is available from reception. You will need to email the form back to us at or return the completed paper copy of the SAR to the practice.

The Lodge Surgery Subject Access Request Leaflet.docx

Lodge Surgery-SAR Request-Form (1).docx

Enhanced Data Sharing


In today's NHS there are many different health professionals who look after us and each of these hold seperate electronic health records for each individual patient.  This often means that important information about your health is shared via the post or by fax and needs scanning on to your main clinical record here at the Surgery.  This can cause a delay in your GP, or medical professional from another setting, being kept up to date about your medical needs. 


Our clinical system here at Lodge Surgery, which is called TPP (System One), is able to link patient records together with other TPP organisations.  This helps to provide a more joined up care between us and other healthcare providers.  This type of data sharing is called Enhanced Data Sharing or EDSM.  By default all our patients are opted in of sharing their medical records held here at the Surgery with another provider via EDSM, but can request to change this if it is their wish. 


You may be asked by other agencies who are looking after your health such as Dorothy House or the District Nurses if they can share your medical records.  You have several options to share your records and the below leaflets provide more information.  Without giving permission here at Lodge Surgery to share out your medical records all other providers can do is to add to your medical record here at the Surgery, if you give consent.  Other providers will not be able to view your record unless you give permission here at the Surgery.  You should be asked for permission to share your record in or out by all healthcare providers, unless you are incapacitated and your healthcare provider believes it is in your best interests. 


Please note that once you opt to share your data out with us here at Lodge Surgery, any TPP healthcare organisation who you give consent to view the data will be able to do so.  However, you can change your preferences at any time by contacting the Surgery and letting us know.


Enhanced-DSM-3.01-model-A-guide-for-patients (2).pdf

Dorothy House - EDSM Leaflet (1).pdf

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